Tag Archives: delegate

THESE 7 TIME-MANAGEMENT SKILLS WILL GET YOU TO THE SUCCESS THAT YOU WANT

Effective time management is about being the master of your time rather than a slave to time-wasting. Knowing how to manage time is critical to success on any level- personal, professional, and organizational. Get this:

  • Up to 80% of the average working day is spent on activities that do not promote you
  • Only 17% of Americans track their time
  • 46% of stress reported among employees in the US is caused by poor time management and getting overwhelmed as a result
  • 87% of students could achieve better grades if they had better time management skills.

Here are 7 tips for you, so that you can be the master of your time rather than a slave to it:

TIP #1: SET GOALS. NO GOALS= NO DIRECTION.

Think of goal setting as if you are the captain of a ship. You have just looked into the GPS of the ship and said: “What am I putting into the GPS of the ship of my life?” If you fail to program the GPS, you don’t set your goals. You just drift in the sea. You’ll end up somewhere, doing something, living somehow. However, you need to be able to determine for yourself what to program into that GPS. Where are you going?

To manage your time, you need to ask yourself: “What am I managing it for? What are my goals?”

Write down your goals and keep your goal list short, including no more than three. What are you looking to accomplish today? What are you going to accomplish this year? What are you putting in the GPS of the ship of your life?

TIP #2: LEARN TO BE QUICK AND HARSH WITH PRIORITIZING

We are bombarded with many tasks and so many other things that we want to do. We tend to multitask throughout our day and overextend ourselves. When the day ends, we ask ourselves: “What did I accomplish today? I ran around all day, but what did I actually accomplish?”

That’s because we tend to spend major time on minor things. The things that matter less tend to take most of our day.

Prioritize by making 2-second decisions on what matters the most to you, and just get out of your own head and give yourself a number. How much does this matter right now? How important is it, between 0 and 10 If you have certain things today that you assess as a “10” for you, you decide that no matter what, those are the things that you are going to focus on. The twos, the ones, the threes they can wait for later.

TIP #3: GET ORGANIZED. NOW.

The mess has to stop because the mess is eating up your energy and wasting your day.  If your household or your desk is chaotic, you’re going to find yourself spending a lot of time looking for things and information, trying to reorganize as you are going through the day.

Start each day with your inbox and your desk is organized and your household in a decent state.  you will find that you’re having an easier time managing your day. You wouldn’t be running around looking for things and trying to figure out where everything is and what to do. When you can find something that you really need, it gives you a clearer mindset.

TIP # 4: PLAN YOUR DAY

Stop starting your day without planning it because before you know it the day will run you- you will not run the day. Planning the day is about answering this one question: what must happen today? And then you write it down. You never, ever start your day without answering that question. How important is this? How important is that? Get out of your own head and give it a number, 0-10. Stop spending your day on your 2s and 3s. Plan ahead and focus on your 9s and 10s. That’s how you run the day.

TIP #5: DELEGATE. EVERYONE AROUND YOU CAN DO SOMETHING.

Stop being superwoman or superman. There is no trophy for you at the end of the road. Everyone around you is capable of doing something. And the only reason they are not doing it, is that you never told them to. Yes, I know that in an ideal world people could read your mind. Well, they don’t. And for that reason, you have to tell them. If you delegate- your life will improve instantly. If you don’t- you can blame no one but yourself.

TIP #6: CHOOSE TO MANAGE YOUR STRESS (OR YOUR STRESS WILL MANAGE YOU)

Stress is a choice. So is calm. Stop getting worked up. This is a behavior pattern that you can change- if you choose to. It doesn’t matter how you choose to manage your stress- walks, baths, yoga, talking to a friend- you know what works for you, so make the conscious choice to do it. You can also choose not to manage your stress or to manage it very poorly. That’s a choice that you can make. The result comes with a high price tag, though- poor thinking, poor health, and complete misery. Doesn’t a bubble bath or a walk sound much better?

TIP #7:  SET BOUNDARIES. SAY NO.

Why are you doing such a poor job at setting boundaries? Are you scared not to be liked? Are you pleasing others at the expense of yourself? Are you too tired and worn out because you didn’t set boundaries and now you just continue not to set them, just to become more tired and more worn out?

Can you just prioritize yourself for once? For heaven’s sake, and for the love of you- just say NO.

Run the Day- or the Day will Run You!

Managing time is managing yourself. We are talking about managing your life and everything that matters to you. Are you a leader or a follower? Are you going to run the day or let the day run you? Only you decide. And you, only, will pay the price or earn the reward.

Dr. Michelle Rozen, International Keynote Speaker, Change Expert and Author, is a highly influential Social Media Expert, and featured on NBC, ABC, CNN, FOX News and many other media outlets discussing change, motivation and how the human mind works to become exceptional in every area of our lives, professionally and personally. Dr. Michelle Rozen is one of the most sought after International and National Keynote Speakers!  Book Dr. Michelle today: https://bit.ly/34QbHPv

Do You Delegate Well?

Most of us are aware of the positives from delegating—we’ve heard them before.  In theory, it’s a great concept: “Get other people to do your work for you…Awesome!” 

We also know we can get more done in less time if we delegate properly.  The results of not delegating include burnout, stress, and getting overwhelmed with mundane tasks that distract us from our most important responsibilities.

Yet, why is delegation one of the most underutilized skills in organizations today?  Why don’t we delegate more?  Delegation is actually a learned and applied skill.  It takes an understanding of how to do it correctly, and conscious focus to create a habit.

Let me ask you: How many times in your life have you said this to yourself? “If it’s going to get done right, and if it’s going to get done on time—I might as well do it myself!”

Here are the Top 4 reasons we rationalize not delegating:
1.I don’t have anyone to delegate to.”

We often believe we don’t have anyone to delegate to.  Certainly, if you don’t have employees or a personal assistant, you may have stopped reading already.  However—don’t fret.  Delegation, at its’ most basic level, is simply having someone help you.  Help can also come from peers, other departments, friends, interns, or even your children (please consult the child labor laws in your state first!)  There are even examples of those who have mastered the art of delegation enough that they can delegate…to their boss

2. I’ve tried to delegate and it doesn’t work. I’ve been burned before.”

You’re right.  Something didn’t get done right or on time because you gave it to someone else.  You trusted someone, and they didn’t come through.  Someone let you down.  Someone made you look bad.  Got it.  It’s happened to all of us.  But, here’s the key:  Don’t make that an excuse to STOP DELEGATING FOR THE REST OF YOUR LIFE. 

3. “By the time I explained it to someone, I could have done it myself.”

Quite possibly, there are things that could take just a bit more time to explain to someone else—the first time However, if we think that way all the time, we WILL be the only person that knows how to do everything—and we will stay in the trap of having to do everything ourselves.  But if we invest the time to delegate the first time, and that same or related item arises again…wallah!  It’s now a time saver from that point on. 

4. “I don’t want to ‘bother’ someone else…they already have enough on their plate.”

I liken this “bothering someone” mentality to asking someone to buy something if you are in sales, or even asking someone out on a date.  Psychologically, there is a certain uncomfortable side to delegating.  We don’t want to seem as if we are pawning work off on others.  We don’t like giving people more work, especially if they, too, seem busy.  However, if we are truly overwhelmed, who do we really have to blame if we never even ask for help in the first place?  Who do we have to blame that we don’t have time for the important projects that we should be focusing our time on? Delegation often has to do with pushing ourselves outside our comfort zone, rather than not feeling like askingfor help and continuing the pattern of taking it all on ourselves.

The key to delegating is the word “habit.” Using the above excuses rationalizes and enhances the habit of doing everything yourself.  Avoiding this excuse creates the habit of delegating. Establish the pattern of delegating, especially on smaller or quicker tasks, to create a habit.

A leader isn’t the person running around doing everything themselves.  A leader is someone who inspires others to achieve the goals of the organization as a team.”

Like anything else, delegation takes focus, and a concerted conscious effort everyday—or we revert to our old habits.  You have to WORK on being an excellent “delegator.”  Place a one-word post-it note on your PC to help create this habit everyday.  Bring someone along on that next big project.  Look at your “To-Do List” and delegate 3, 4, or 5 items before you do anything else.  Then devote your time to your big picture goals–and achieve MORE, in less time, with higher quality, and less stress.  

You deserve vacation days without your cell phone going off, and you will be amazed at what your organization can accomplish.


About the Author:  Andy Masters, MA, CSP has written 5 books, earned 4 degrees, and has earned the prestigious CSP award of the National Speakers Association (NSA).  Andy presents entertaining and impactful programs on leadership, sales/service, and personal development topics. Book Andy today: https://bit.ly/2WWOZRn h